Business Benefits

Your organization's most valuable asset is information. Information about projects, communication (with customers) and more. Information stored in e-mails, documents, projectdata and more. O3Spaces Workplace helps your organization to control this bulk of information, collaborate on it with colleagues and customers, get easy access to the right information and more.

Support with day-to-day operations

As said above, information is critical to your organization. Every organization wants to benefit from the knowledge and information available in the organization. O3Spaces Workplace supports your organization to manage this information in the following ways:

- Quick access to the right information from any place The document management system is accessible 24 hours a day from every place you like. The version control furthermore ensures that you are always working in the newest version.
- Completeness of the information, no lost documents Centralization of information, all your information at one place. Structures the information and document flow in your organization

• Faster and easier control of documents

Integration with Office suites, Outlook, easy grouping of documents for a project, better document editing processes thanks to the check-in/check-out and the version control.

• Reduction of the costs of document management

No delay and failures thanks to quick access to the right documents, reduction of the time needed to search & share the right documents and reduction of employee cost thanks to the ease of use.

• Improved collaboration

Easy sharing of documents and e-mails with other project members in a few clicks, directly out of your Office suite or e-mail client. Transparancy of changes in documents for all project members thanks to the automatic notifications.

• Improved quality of your work processes

The document management system ensures that the version of a document is available, it is easy to determine who has made a certain change in a document.
- Better information security O3Spaces Workplace comes with a stable, secure repository which ensures safe and secure storage of all your information/documents.
- Uniformity of documents The Template Management module of O3Spaces Workplace ensures that throughout the whole organization the same template is used for reports, papers et cetera.

Other advantages of O3Spaces Workplace

The benefits named above deal with the impact that O3Spaces Workplace has on your day-to-day operations, but there is more. For most new IT systems the implementation and acceptance of the system is a burden. This is different with O3Spaces Workplace, there are several reasons for this:

• No burden for IT department Easy control of access
• Fast user adoption thanks to ease of use
• Little training time needed
• Easy integration with existing systems
• Tailored solutions
• E-mail archiving and integration
• LDAP integration
• Simple installation and configuration
• No vendor lock-in thanks to its Cross Platform nature
• Multiple language support