What's Document Management

Document Management helps you to control the flow of (digital) documents through your organization. It helps you to control their lifecycle - how they are created, reviewed, published, utilized, and ultimately deleted or retained.

A Document Management system generally speaking consists of a repository and a web based browser environment to approach this repository. In the repository all documents are stored together with their characteristics.

Most Document management Systems include:

• Automated document versioning
• Check-in / check-out mechanisms
• A Search function in the web based browser environment.

• Electronic calendars - schedule workspace events
• Possibility to comment on documents
• Discussion pages

Benefits of using document management

• Efficiency improvement: Information is available, always. Thanks to the search functionalities of most document management systems you will save time and money.
• Better support of workprocesses: The documents are available for everyone in the organization, at any time and place.
  - Ensures that the same information is only stored at one place in your company
• Safe storage of documents: It is easier to backup the documents in the repository of the document management system.
• Protection of your documents: It is possible to give some persons access to documents and others not.
• More flexibility: You don't have to store all your documents on your local pc, a connection to the internet is enough to access your documents from any place.

External links

Wikipedia